How to improve the efficiency and effectiveness of your team

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If you want to boost the productivity of your team, it is important to focus on both its efficiency and effectiveness. Greater efficiency will allow your team to complete tasks more quickly, while greater effectiveness will improve the quality of their work product.

While there are many ways to work on improving efficiency and effectiveness, here are a few that are a good place to start:

By rewarding employees who work efficiently while still producing effective results, you can motivate the entire team. To do this employee monitoring tools like Controlio can be a big help as they’ll let you track exactly how long your employees spend working on tasks so you can determine how efficient they are.

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At the same time, you should keep an eye out on the quality of work your employees are producing – and make sure they are up to scratch.

Getting rid of unnecessary meetings can save tons of time. In many cases instead of requiring everyone to attend meetings, you could instead use other forms of communication that would be less wasteful.

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Ideally every meeting should have a clear agenda, with only the necessary people required to be present.

Taking short breaks between work can help boost both efficiency and effectiveness as it gives employees time to mentally recharge. In Controlio you can check how long employees have been working, what they’re up to and whether they’re active or idle to spot employees who may be working long stretches without taking any breaks.

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If you spot an employee who seems to be working long hours without taking any breaks it may help to check in on them and make sure they’re okay.

Each employee on your team will have different strengths – and that is something you should leverage. The data from Controlio will let you pinpoint employees who use less time to complete certain tasks while producing effective results, and you can then assign more work of that type to them in the future.

Similarly you could help address the weaknesses of employees by providing training if their data shows they aren’t efficient or effective at certain types of tasks.

Employees tend to work better when they know exactly what is expected of them. To do this you should set concrete performance goals that can be tracked and measured so that employees know what they’re working towards and can gauge their progress.

The features in Controlio will let you schedule weekly reports containing exactly the performance data that you want. These reports can be sent to employees so they can see exactly where they stand.

By improving both the efficiency and effectiveness of your employees at the same time, you can ensure that your team’s productivity increases without compromising the quality of its work. Keep in mind this is going to be a continuous, ongoing process – and you need to always be keeping tabs on your employees’ efficiency and effectiveness if you want your team to operate optimally.

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